Anderson, Indiana

Mail Center

Fri, 2012-06-22 14:19 -- univcomm

Mail Center

Sending Mail: When sending out mail, please be sure to indicate a return address with your budget number.  Also, please note if it needs special handling (e.g. tracking, time sensitive, needs insured, etc.).  We have several options in sending mail which include express mail, priority mail, certified, and UPS.   Having this information helps us to determine the best and most cost-efficient way to send your mail/package and will save delays in the processing of your mail.

Questions?  Please contact Mindy Biven at x4135 or Ginger Miller at x4120.

Envelope Size: When sending several pieces of paper in one envelope, consider using a 6"x9" envelope and folding the papers in half versus the trifold method which can cause the envelope to be too thick to go at letter rates.  Envelopes up to 6"x9" can go at letter rates as long as they are less than 1/4" thick.  The mail center has a template to check the thickness of your envelope at the package window or at the cashier’s window.

Questions?  Please contact Mindy Biven at x4135 or Ginger Miller at x4120.

Addressing Envelopes: When addressing envelopes, the university can get a discount on the postage rate if the address is typed or printed instead of handwritten.  The address also needs to be centered in the middle of the envelope with clearance of 5/8" across the bottom.  This also cuts down on delays and misdelivered mail due to illegible addresses.  These guidelines apply to both 1st class letters and flats.


Questions?  Please contact Mindy Biven at x4135 or Ginger Miller at x4120.

Mailing Packages: Priority flat-rate packaging versus regular priority mail can be an easy way to save postage costs.  If you have an item that weighs more than 13 ounces, it might be more cost efficient to send it in a priority flat-rate envelope or box instead of regular priority.   The cost is determined by weight and destination of the package, and there is no charge for the packaging.

Questions?  Please contact Mindy Biven at x4135 or Ginger Miller at x4120.

International mail: Sending mail out of the country?  International addresses should have the country listed alone on the bottom line of your address.  Letters and flats under 13 ounces do not need a customs form, however, all international parcels (no matter their weight) will need a customs form.  Items weighing 1-4 pounds must include a small customs form.  Any packages over 4 pounds must include a large customs form.  Due to USPS regulations, customs forms must be filled out electronically through USPS Click-n-Ship.  Once complete, please print the form and bring to the mail center along with your package.

Questions?  Please contact Mindy Biven at x4135 or Ginger Miller at x4120.