Instructions for Students Applying for V.A. Educational Benefits
Veterans (or eligible dependents) are responsible for the payment of ALL educational expenses, including tuition and fees, room, board, books, and supplies, etc. VA educational benefits normally require 2-6 weeks of processing time from the date of certification before benefits are received. Chapter 33 veterans: Although the VA will pay for your tuition, you (the veteran) are ultimately responsible for payment of any tuition, fees your benefits do not cover.
These are the basic steps you should follow to begin using your GI Bill benefits.
Step 1: Application
The first step toward receiving your VA educational benefits is to fill out an application. For veterans, the form that you should fill out is a VA Form 22-1990. For the dependent of a veteran using Chapter 35, you should fill out VA Form 22-5490. Both of these forms are available online.
Note: If you need assistance determining what you are eligible for you can visit www.gibill.va.gov or call 1-888-442-4551.
Step 2: Apply to Anderson and schedule your classes
You will need to follow all of the steps required by our Office of Admissions. This includes submitting an application, paying the application fee, taking a placement test, and scheduling.
Note: You can only be certified for courses that are required for graduation from Anderson University, and it is your responsibility to make sure that you are following your chosen program. It is strongly advised that you consult an academic advisor when scheduling.
Step 3: Certify your classes with the VA Certifying Official
Each semester you will need to certify that you are attending classes. You can do this by submitting a VA Education Benefits Request Form. This form is also available in the Office of the University Registrar. This is something you will need to do each semester, or your classes will not be certified.
Step 4: Arrange for payment of classes
Students using the Montgomery GI Bill and Survivors, Dependents Educational Assistance Program must arrange for payment to the school. This may be out of pocket, Federal Financial Assistance, scholarships, etc.
Students using the Post 9/11 GI Bill must submit a certificate of eligibility from the Department of Veterans Affairs to the VA certifying official prior to the final day to submit payment. As a courtesy, AU will prevent your courses from being purged if you have submitted this information. If you do not provide this information, you will have to arrange for payment to the school in order to prevent your courses from being purged.
Step 5: Verify your attendance with the VA
For chapters 30, 1606, it is required that you verify that you are attending your classes. You can do this by calling (877) 823-2378 or online. Once you confirm your attendance, the VA will process your payment.
Step 6: Receive Payment
If you have questions about the amount or time of payments, call (888) 442-4551.
To avoid overpayments, please let University Certifying Official know when you drop classes.
An overpayment is an incorrect benefit payment that is more than the amount to which you are entitled. If you promptly notify the VA of changes affecting your benefits, you can prevent or reduce overpayments.
NOTE: Satisfactory Progress – All VA students must follow AU’s Satisfactory Academic Progress (SAP) Policy. This Policy requires that students maintain at least a 2.0 cumulative grade point average. Students who fail SAP may not be eligible to receive further veterans benefits at AU.
THE VA WILL NOT PAY FOR THE FOLLOWING
- Repeat course with a “D” or better earned in residence or transfer, unless a higher grade is required for graduation.
- Course that is not required for completion of the program.
- Course from which a veteran withdraws or stops attending without circumstances.
- On-line course that is non-credit developmental or remedial course.
- Chapter 33 housing allowance for less than 7 credits (all online classes are paid at ½ national BAH).
- Interval pay (Christmas break, the break between summer classes and fall/spring semester).
Please direct all question about your eligibility or payments directly to the VA at (888) 442-4551.
If you are unsure of the benefit potential debt impact of contemplated enrollment changes, please check with the certifying official. If the VA makes an excess payment of tuition and fees to your Student Account, you will be liable for repayment of the excess amount. VA pays the Book Stipend of up to $1000.00 yearly paid proportionately based on enrollment. This stipend is wire transferred to the bank account identified in your VONAPP application. It typically arrives three to four weeks after VA Enrollment Certification. Your monthly Basic Allowance for Housing (BAH) will be wire transferred to the bank account identified in your VONAPP application. It is paid on the first of the month for the previous month and is only paid for the days that you are enrolled in a class.
THE VCO SHOULD BE IMMEDIATELY NOTIFIED OF THE FOLLOWING
- Change of program – VA form required
- Change of address/phone/email
- Academic issues
- Graduating Semester
- Course withdrawal
Important Notes for Chapter 33 Students:
To initiate VA payment processing of your Basic Allowance for Housing (BAH) and your Book Stipend, both consistent with your Post-9/11 Percent Eligibility, your enrollment credit hours are reported to the VA as soon as your “VA Education Benefits Request Form” is processed by the certifying official.
The most current information on federal veterans educational programs is available on the Department of Veterans Affairs website at www.gibill.va.gov. You are encouraged to review that site for the most up-to-date information. Some veterans qualify under more than one program. You are encouraged to review the VA Web site to determine the best benefit package for you.
Chapter 30 (Montgomery GI Bill – Active Duty) Available to veterans who contributed to the Montgomery GI Bill during their active duty service. This benefit provides up to 36 months of education benefits. The benefits are generally payable for 10 years following your release from active duty.
Chapter 31 (Vocational Rehabilitation) If you are eligible for V.A. educational benefits under Chapter 31, your V.A. assigned case manager must first authorize you. Your case manager will forward Form 28-1905 to the school for certification. The school will certify your enrollment and progress toward your degree and return the certification to your case manager. The University Bookstore and the Office of Student Financial Services will be advised that you are eligible for Chapter 31 benefits through the U.S. Department of Veterans Affairs. For more information regarding Chapter 31 benefits, please contact the U. S. Department of Veterans Affairs.
Chapter 32 (Veterans Educational Assistance Program – VEAP) Available to veterans who contributed to VEAP during their active duty service. This benefit provides up to 36 months of education benefits. The benefits are generally payable for 10 years following release from active duty.
Chapter 33 (Post 9/11 GI Bill) Available to veterans with at least 90 days of aggregate service on or after September 11, 2001. This benefit provides up to 36 months of education benefits. The benefits are generally payable for 15 years following your release from active duty and may be transferred to dependents.
Chapter 33 (Yellow Ribbon Program) Anderson University participates in the Yellow Ribbon Program. This program will pay tuition and fee charges that exceed the amounts provided by the Post 9/11 GI Bill. Schools determine participation levels on an annual basis.
Chapter 33 (Transfer of Entitlement – TOE) Available to service members to transfer unused education benefits to spouses and dependents. The service member must establish eligibility for the entitlement and the Department of Defense (DOD) determines eligibility for transferability.
Chapter 35 (Survivors’ and Dependents’ Educational Assistance Program – DEA) Available to eligible dependents of certain veterans. This benefit provides up to 45 months of education benefits. The period of eligibility varies.
Chapter 1606 (Montgomery GI Bill – Selected Reserves) Available to members of the National Guard or Reserves who have completed basic training. This benefit provides up to 36 months of education benefits. The period of eligibility ends 14 years from your beginning date of eligibility or on the day you leave the Selected Reserves.
Chapter 1607 (Reserve Educational Assistance Program – REAP) Available to members of the National Guard or Reserves who served at least 90 days of active duty service on or after September 11, 2001. This benefit provides up to 36 months of education benefits. The period of eligibility ends 10 years after you leave the Selected Reserves.
IMPORTANT INFORMATION REGARDING YOUR EDUCATIONAL BENEFITS
Applicants must agree to comply with the following. Failure to do so may cease your V.A. educational benefits and result in you being charged with an overpayment.
Requesting Your Certification of Enrollment: The VAEB Form should be submitted as soon as possible to the Office of the University Registrar to avoid delays in receiving subsistence checks. Please note that Anderson University will not certify students for V.A. educational benefits unless the student makes the request in writing.
Academic Suspensions: V.A. beneficiaries who are academically suspended will be reported to the U.S. Department of Veterans Affairs, and their subsistence check(s) will be terminated. Veterans or dependents of veterans who accept V.A. checks after being academically suspended will be charged by the U.S. Department of Veterans Affairs with an overpayment.
Continued Enrollment: It is the veteran’s responsibility to notify the Anderson University Office of the Registrar concerning his/her continued enrollment by completing the certification form each academic year. Failure to do so will cause the payment cycle to be broken.
Enrollment as Progress Toward Degree: All courses taken during a term for which you have been certified for V.A. benefits must apply toward your degree. Veterans can be charged with an overpayment for any courses taken which are not applicable toward their degree. If you are in doubt as to whether certain courses are required for your degree, please contact your academic advisor, your academic dean’s office, or the Office of the University Registrar immediately as this could affect your V.A. Benefits.
Courses Taken Under the Audit Option: Courses taken on an audit basis cannot be used in computing enrollment status. Undergraduate students must have 12 credit hours or more in regular A – F option, P/F option, or equivalent credit, not audit to permit certification of full-time status. When you report your enrollment status in Section 1, DO NOT include any courses taken under the audit option. If you report and are certified for courses taken under the audit option, the U.S. Department of Veterans Affairs can charge you with an overpayment.
Repeating Courses: Once a student has received a passing grade (D or better) in a course he/she is typically no longer eligible for V.A. benefits for repeating that course.
Independent Study Courses: Veterans enrolling in independent study courses must notify the U.S. Department of Veterans Affairs and the Anderson University Office of the Registrar at the beginning of that term.
Graduate Enrollment: Graduate students who enroll in undergraduate courses may be paid at the undergraduate rate for those courses.
Prerequisite Courses: V.A. beneficiaries required to take prerequisites must have their departments provide this office with a list of prerequisite courses. Such a list should identify prerequisites by both course name and number. The V.A. may charge beneficiaries who fail to do this with an overpayment for taking courses not included in their program.
Transfer Credit: It is the student’s responsibility to see that transcripts of his/her academic work at other schools are evaluated to determine the number of transfer credits accepted by this University toward the student’s program of study/degree and to have this information submitted to the Office of the University Registrar for transmittal to the U.S. Department of Veterans Affairs regional office.
Withdrawals, Resignations, or Reduction in Enrollment: All beneficiaries withdrawing or resigning from Anderson University must notify in writing, Anderson University Office of the University Registrar, Attn: Veterans Affairs. Beneficiaries who reduce their course load must also notify the Office of the University Registrar, Attn: Veterans Affairs, as it may have an adverse impact on their eligibility for benefits.
Changes in Major: All recipients of VA educational benefits must notify the U.S. Department of Veterans Affairs of any major change by completing the appropriate form (VA Form 22-1995, for recipients of Chapter 30,32, and 1606, VA Form 22-5495 for Chapter 35 recipients).
Changes of Address: All beneficiaries must notify, in writing, both the Office of the University Registrar and the U.S. Department of Veterans Affairs of any change of address.
Application for Degree: All V.A. recipients must apply for their degree by the end of their junior year. If you do not comply with this requirement, the Office of the University Registrar may only certify your eligibility for V.A. benefits for one term until you have applied for your degree.
Double Majors: If you plan to declare a double major, you must notify the Office of the University Registrar immediately as this could affect your V.A. benefits. You must obtain special approval to receive benefits for double majors.
Please note that the Anderson University Office of the University Registrar is responsible for certifying and monitoring enrollment, academic progress, and other academic information. It is the responsibility of the U.S. Department of Veterans Affairs to approve applications and to make decisions regarding payment, issuance of checks, and eligibility. Beneficiaries who have questions regarding payment or eligibility should contact the U.S. Department of Veterans Affairs at (888) 442-4551. Please note that new applicants should expect a wait of approximately 6-9 weeks for V.A. to process and send their first subsistence check; beneficiaries who are renewing their benefits at the same school should expect a wait of approximately 3-6 weeks for V.A. to process and send their first subsistence check.
DO YOU STILL HAVE QUESTIONS REGARDING YOUR BENEFITS?
If you should need assistance with application/certification for V.A. educational benefits, please feel free to call our office, contact us via e-mail, or call to schedule an appointment. You may contact the Anderson University Office of the University Registrar by e-mail at firstname.lastname@example.org. You may request that Anderson University renew your certification for your V.A. benefits via e-mail if you provide all of the information contained on the certification form in your e-mail note. Please note that any correspondence to the Office of the University Registrar concerning your V.A. benefits should be marked Attn: Veterans Affairs. For your records, please retain copies of all forms that you submit to the University Registrar’s Office.
To contact the U.S. Department of Veterans Affairs
Write to the VA at:
V.A. Regional Office
P O Box 66830
St. Louis, MO 63166-6830
Please return all completed forms to:
Office of the University Registrar
ATTN: Veterans Affairs
1100 E. 5th St.
Anderson, IN 46012